Every team needs a dependable place to store contact information. A phone address book works when you’re running a small operation, but it breaks down as you add more clients, vendors, or employees.

A contact list template gives you a structured, searchable way to store names, emails, phone numbers, and other important details in one place. You can sort it, filter it, share it, and avoid losing everything if a device goes missing.

Below are five free Google Sheets contact list templates you can copy and customize for your workflow.

What is a contact list template? 
A contact list template is a prebuilt spreadsheet that helps you store and organize contact information—such as names, emails, phone numbers, and roles—in a structured, sortable format. Most templates use simple columns and filters so you can quickly search, update, and share contact details without creating your own layout from scratch. They’re commonly used for client lists, vendor directories, employee records, and emergency contacts.

Quick contact list template index

Jump straight to the template you need:

What makes a good contact list template?

A good template should be:

• Clear — straightforward column labels and consistent formatting
• Customizable — simple to add, remove, or reorder fields
• Filterable — easy to sort by category, status, or priority
• Shareable — accessible to your team without sending files back and forth
• Cloud-based — automatically saved and backed up
• Easy to use on mobile — helpful when you’re in the field or visiting clients
• Able to connect with your other tools — especially your CRM

All templates below open directly in Google Sheets and can be copied into your own Drive.

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1. A professional contact list template

Download the professional contact list template here

This is a flexible, all-purpose template for storing clients, prospects, or partners. It’s designed to work as the single source of truth for anyone your team communicates with.

It includes fields for:

• First and last name
• Email
• Phone number
• Company
• Notes
• Status or stage

You can customize the “Status” column to match your workflow — for example, adding sales stages or marking contacts as warm, cold, or inactive.

2. Vendor contact list template

Download the vendor contact list template here

If you work with multiple suppliers or contractors, this template helps you keep everything organized in one structured view.

Included fields:

• Vendor name
• Contact person
• Phone and email
• Contract start and end dates
• Notes on performance, follow-up, or renewal reminders

This template can also work as more than a reference list; you can track progress against specific contracts and agreements. Roles like general contractors, operations managers, and small business owners can use this to compare vendors and track ongoing agreements.

3. Staff and employee contact list template

Download the staff and employee contact list template here

This template is perfect for a company that isn’t quite ready to pay for a full HR software solution but still needs to keep employee information organized.

It includes:

• Name and role
• Department
• Work email and phone
• Address
• Manager
• Start date

Because this information changes infrequently, it’s easy to keep updated even as your team grows.

4. A personal emergency contact list template

Download the personal emergency contact list template here

This particular template is a great one for personal use. Every parent knows what it’s like to leave the kids at home with a sitter, or need to frantically look up an emergency service number like poison control.

This template keeps essential emergency information in one accessible location. You can keep a digital version on your phone or print a copy for babysitters, family members, or housemates.

Fields include:

• Family and household contacts
• Doctors and specialists
• Local emergency services
• Poison control
• School contacts
• Insurance information

5. A business emergency contact list template

Download the business emergency contact list template here

Every workplace should have a clear emergency contact sheet that’s easy for employees to find. This template helps teams organize emergency roles and critical phone numbers.

Included:

• Key internal contacts (CEO, facility manager, HR)
• Employees with emergency response responsibilities
• Local emergency services
• Clear order of who to contact first

Teams can print this and post it in shared areas or keep a digital version for remote employees.

Turn your contact list into a trackable workflow in Streak

Streak turns a static contact list spreadsheet into a working system for staying organized, following a process, and keeping important information in one secure place.

If you’re ready to turn your template into something your whole team can use and trust, you can import your Google Sheet into Streak in just a few minutes.

Streak helps you:

Follow each contact through a real workflow
Track vendors, clients, or leads through stages like RFP, bidding, contracting, and delivery so you always know what’s next.

Sync with your Gmail inbox and see the full contact relationship in one timeline
Every contact becomes a page with a contact interaction timeline of past emails. You can add your own context or rely on Streak’s automatic enrichment to fill in helpful details like social links and company information.

Reach groups of contacts with personalized email
Mail merge makes it easy to send tailored messages to many contacts at once—directly from Gmail.

Keep your information safe and easy to access
Because Streak is built on Google Cloud, your contact list lives in a secure, reliable system rather than a spreadsheet tucked away in a folder.

Mobile access‍

Access your Streak contacts on the go with our iOS and Android mobile apps

Contact list template FAQs

What should a contact list template include?

The basics are name, email, phone number, company (if relevant), and notes. Many teams also track status, location, last interaction, and category.

How do I make a contact list in Google Sheets?

Create a new Sheet, add column headers for the fields you need, and freeze the top row so it’s easy to scan. You can also copy one of the templates above and customize it.

Are these templates shareable with a team?

Yes. Because they’re built in Google Sheets, you can share access with anyone and control whether they can view, comment, or edit.

Can I use these templates for personal contacts?

Absolutely. They work for doctors, emergency contacts, school information, and anyone else you want in one central place.

What’s the best way to store a large list of contacts?

A spreadsheet works well as a starting point. Once you’re managing many contacts or need better tracking, moving the list into a CRM like Streak makes it easier to search, see email history, and collaborate with your team.

Can I import my Google Sheets contact list into Streak?

Yes. Streak’s importer pulls data from Sheets or CSV files and creates contact records automatically.